Becoming the leader in the fire and security industry takes talent—yours. We are looking for an Administrative Assistant in Fort Wayne, IN. area to join our best-of-the-best team as we drive the industry forward and pursue excellence in everything we do. We want to talk to you if you’re up to the challenge. 

At Koorsen, we don’t provide jobs; we provide careers. A career at Koorsen includes competitive pay, a great health package, an annual bonus program, life insurance, continuous learning offerings, matching 401k, paid holidays, generous PTO, tuition reimbursement, career growth opportunities, and much more. 

Whether taking your first step or your next step, you’ll find that a career at Koorsen Fire & Security is a rewarding, exciting, empowering, friendly, and inspiring time. While the Koorsen Fire & Security family has grown by leaps and bounds from its humble beginnings in 1946, it is still very much a family. Join the family today and help us continue to grow stronger and better every day.

Responsibilities:

  • Provide administrative and clerical support to branch personnel.
  • Answer phone calls
  • Data entry
  • Customer service 
  • Schedule technicians
  • Interact with customers, vendors, and co-workers in a professional manner.
  • Open willingness to continual learning
  • Order equipment
  • Billing and invoicing
  • Demonstrate an understanding of and follow all safety regulations and practices.
  • Follow all Koorsen policies, procedures, and core values.
  • Any other duties deemed appropriate by management. 

Required:

  • 2+ years of Administrative Assistant experience in a service industry
  • Pass drug and background screenings.
  • Strong written and verbal communication skills
  • Proficiency working in Microsoft Suite: Outlook, Word, Excel, and PowerPoint High school diploma or GED equivalent.
  • Strong written and verbal communication skills
  • Strong organizational, time management, and basic mathematical skills
  • Proficiency working with a computer, using email, and with Microsoft Suite; Outlook, Work, Excel
  • Ability to answer and route phone calls on a multi-line phone system effectively.
  • Ability to use a 10-key pad to perform data entry efficiently, accurately, and in a timely manner.
  • Pass drug and background screening.
  • Valid driver’s license

PHYSICAL DEMANDS:

  • Must be able to sit for long periods of time.
  • Must be able to effectively use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
  • Must be able to perform some repetitive motions while using a computer.
  • While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

HIRING PROCESS (in addition to an interview):

  1. New hires must complete the I-9 Verification form within 3 days of hire. This form is required by the U.S. Department of Justice and Immigration and Immigration and Naturalization Services. It is used to verify your identity and right to work in the United States. In addition, we verify employment eligibility via E-Verify. 
  2. All Positions require background checks with criminal courts, state and county repositories of criminal records, and the Department of Motor Vehicles.
  3. Tests for Evidence of Substance Abuse by urinalysis test are required if this application results in an offer of employment.

Job Location:

3505 Focus Drive
Ft. Wayne, IN 46818
United States

Administrative Assistant – Ft. Wayne, IN

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